Find the Right Management Company. Without the Chaos.
Boardwell guides your board from 'we voted to switch' to a signed management agreement — with an AI-built RFP, normalized bids, and side-by-side scoring that replaces weeks of manual work.
The Cost of Doing This the Old Way
One Guided Path. Start to Signed.
Boardwell walks your board through every step — no consultant, no chaos, no guesswork.
Build Your RFP in Minutes
Answer a short intake about your community's size, needs, and priorities. Boardwell's AI assembles a professional, attorney-informed RFP tailored to your state and situation.
Send to Vetted Management Companies
Publish your RFP to qualified management companies in your market. Firms submit responses directly through Boardwell in a standardized format — no mismatched PDFs to decode.
Score Bids Side by Side
Boardwell normalizes every response and scores each company across credentials, insurance coverage, financials, references, and fee structure using your board's own weighted priorities.
Decide with Confidence and Sign
Review a clear comparison dashboard, share it with your full board, and finalize your choice. Then use Boardwell's attorney-reviewed management agreement template to close the deal.
Built for Boards, Not Consultants
AI RFP Builder That Knows HOA Procurement
Most boards start with a blank Google Doc and a prayer. Boardwell's RFP builder asks the right questions — unit count, amenities, current pain points, contract terms — and produces a complete, professional request for proposal in minutes. It accounts for state-specific requirements in FL, CA, TX, AZ, and NV, so nothing critical gets left out.
Normalized Scoring Across Every Bid
Management companies respond in wildly different formats. Boardwell standardizes every submission into a consistent scorecard — evaluating licensing and credentials, general liability and D&O insurance limits, financial stability indicators, client references, and itemized fee schedules. Your board sees an apples-to-apples comparison, not a stack of incomparable PDFs.
Attorney-Reviewed Agreement Templates
Once you've chosen your company, Boardwell provides a management agreement template drafted with HOA governance best practices baked in — covering term length, termination rights, fee structures, and board oversight provisions. Edit it to your situation and go to signature without a $500-an-hour attorney engagement for the basics.
Everything a Board Needs. Nothing It Doesn't.
Boardwell's tools are purpose-built for volunteer boards navigating a high-stakes procurement.
Weighted Priority Scoring
Set what matters most to your community — price, responsiveness, local presence, technology — and Boardwell weights the scoring accordingly.
Insurance & Credential Verification
Every bid is checked against required coverage types and license standing so your board isn't exposed to an underinsured or unlicensed vendor.
Board Collaboration Tools
Share RFP drafts, bid summaries, and scoring reports with every board member — no login required for reviewers, no email attachments to track.
Deadline & Submission Management
Set your bid window, send automated reminders to management companies, and track who has responded — all from one dashboard.
Reference Check Framework
Boardwell prompts management companies to submit structured references and provides your board a guided set of questions to ask — so due diligence actually happens.
Document Library for Boards
Access meeting notice templates, transition checklists, and board resolution samples — the operational tools a self-managed community needs beyond just the RFP.
Boards That Ran the Process Themselves — And Got It Right
“We'd been with our management company for nine years and had no idea how to even start looking for someone new. Boardwell made us look like we knew what we were doing — because it did the hard parts for us.”
“The side-by-side scoring was the thing. We had five bids that all looked different and we couldn't compare them. Boardwell turned them into one clean table our whole board could actually discuss.”
“I was quoted $3,500 by a consultant to run our RFP process. We did it ourselves through Boardwell for a fraction of that and felt more informed at the end, not less.”
Questions Boards Ask Before They Start
Our board has never run an RFP before. Is this too complicated?
Boardwell is built specifically for volunteer boards with no procurement experience. The intake is conversational, every step is explained, and the platform handles the structure — you just answer questions about your community and make decisions at the end.
Will management companies actually respond to a Boardwell RFP?
Yes. Management companies on the Boardwell network receive qualified, structured RFPs from boards actively looking to hire — which is exactly the kind of lead they want. Boards in FL, CA, TX, AZ, and NV have access to companies already familiar with the platform.
How is this different from just emailing a few companies we found online?
Email-based outreach produces inconsistent responses that are nearly impossible to compare fairly. Boardwell standardizes submissions, scores them against your priorities, and surfaces credential and insurance gaps — things a board email thread will almost certainly miss.
Do we need a lawyer to use the management agreement template?
The templates are drafted with HOA governance best practices and reviewed by attorneys familiar with community association law. They're a strong, complete starting point. For significant customization or unusual situations, we always recommend a local HOA attorney review the final document.
What does Boardwell cost?
Boards can start and build their RFP at no cost. Paid plans unlock full bid management, scoring, and document tools — starting at accessible monthly and per-project tiers sized for community association budgets, not corporate procurement departments. Pricing is shown at signup.
Your board voted. Now let Boardwell do the heavy lifting.
Start your RFP today — no consultant, no chaos, no blank page. Just a clear path to the right management company for your community.
Intake